
Barely a day goes by without someone talking about the importance of gathering customer feedback. By learning what your customers think of the service you provide, it’s much easier to find out where you’re going wrong and what you’re doing right.
But even more important than gathering this feedback is what you actually do with it, and what your customers expect you to do. Do you view it once then file it away in a dusty cupboard? Do you put it in an envelope marked “Top Secret” and send it to the management team? Or do you have a slick system in place to deal with every piece of feedback and tell the customer what you’ve done? (Now that would be impressive).
There are some valuable things you can do to improve your customer service using feedback.
If customer service truly is a thing of value, then why are we hiding it away from those that would get most use out of it — your staff? If everyone in the company can see in the customers’ own words what they like and dislike about dealing with you then everyone has the chance to continuously improve.
Now that you know what your customers like and dislike about your service, take a look at the problem areas and see how you can fix them. The more problems you fix, the happier your customers will be; and since happier customers are likely to stay loyal, spend more, and recommend you to others, your business will be more successful!
And while you’re at it, consider rewarding those members of staff who your customers believe went above and beyond what was required of them to provide tip-top customer service.
Customer comments need to be stored and organised in order to get maximum value from them. Keep it all in one place so that it can be found and referred to easily. Organising it into topics or actions can also help you understand the impact of a particular issue by looking at the number of people who have fed-back on it; it also makes it easier to see what action needs to be taken.
Customers are individuals and you should treat them as such, however reporting and analytics can give you a quick snapshot of how the company is faring according to your customers. It might be useful to analyse the proportion of your customers that would score you 10/10, what are the most costly causes of problems, and how quickly people are responding to the issues raised by customers.
Your customers have just given you something of great value, why not reciprocate? Thank them for their feedback and tell them what action will be (or has been) taken as a result. Keep them up to date on any changes or improvements made and encourage them to give their opinion on new ideas and developments the company is working on.
Kerry Morrow is marketing executive at Customer Sure which offers customer service software, including a free 30-day trial.
With an increasingly competitive marketplace and an unstable economic climate, many established companies are using research to ensure they are meeting their clients’ needs — often in the form of a survey or questionnaire.
Research can now be done very cheaply thanks to free or almost free online survey tools. With marketing budget cuts, managers often take on this task without the help of market research expertise.
But is this wise? Although customer service research can be helpful when establishing the level of satisfaction within the business, it may not be robust enough for other areas — for instance when an established business decides to launch a new product or service. With any new launch, businesses need to canvas the opinions of potential customers as well as existing ones.
There are several reasons why established businesses often neglect to conduct viable market research when launching new products — cost, time restraints, lack of knowledge about the importance of objective research and the belief that existing customers are the most suitable respondents all contribute.
Good quality market research must meet the following criteria:
Market research can bring new insight into your company and foster innovation. By approaching respondents that are not your clients you can get new ideas and insight into competitors’ operations — something you may not be able to discover by speaking to your current client base.
Ensuring there is a lucrative potential market for your new products and services has never been so important.
Eric Brandenburg is an expert contributor to Marketing Donut and manager at Marketest.
For many entrepreneurs and small business owners, performance metrics can be a bit of detail that feels like it gets in the way. But without metrics there is no way of knowing whether performance can be improved, repeated or discarded.
For the first time, including the internet in your marketing mix, measurement is easy and doesn’t need lots of technical experience.
Here are five easy performance metrics for measuring marketing activity:
Use vanity URLs
These can be short URLs used for specific reasons. You can buy short domain names for campaigns or add a short code after your normal name. For example, www.HaveMoreClients.co.uk goes to the Facebook fan page of Have More Clients.
Alternatively, there are the subscription based shortener URL services where you can assign a URL and the service tracks the number of clicks and where they came from. There are several services – budurl.com, cli.gs and bit.ly, for example.
Web and email analytics
Google offers free web analytics where you can monitor every page, as well as campaigns. There are other companies offering paid-for analytics and you would be best to review the different offerings.
Also, by using a good email marketing system, you will know who clicks on links and where they go. This information gives your sales team, whether that’s you or your marketing VA/assistant, something very specific to contact that person about.
Brand monitoring
Sign up for Google Alerts and add in the keywords you wish to have information on. It's a good idea to include your company name and the names of key staff members so you can be contacted if something is going awry. Of course, then you need to take action – head in the sand is not the appropriate action.
Subscriptions to your blog feed, newsletter and downloads
If you have a blog, then linking the feed to Feedburner.com will mean people can subscribe to the blog and receive posts as they are published without ever going to the site.
Having subscriptions is just the start of the story; it's monitoring what happens to these people as a result of your activity that is important. This is linked to web analytics: for example, by tracking the behaviour of people and making appropriate adjustments, your headings improve, the content improves and the calls to action have more action straight to the bottom line!
Asking people
This may seem a bit old fashioned and off the wall against the hi-tech solutions, but the simplest methods can still be very effective. You can add a question to all the engagement points asking where they heard about you. This gives you feedback on which channel is working for you and which needs attention!
Adding a survey to encourage responses is helpful not only for the information gained, but it is an opportunity for your client and prospect list to engage – moving them from the passive to the active.
Once you have the measurements, set aside time to respond to this information and make changes to your marketing campaigns. Re-evaluate what is and isn’t working and improve. These techniques work whether you are tracking your social media, online activities or offline, too.
One of our business writers, Kate Horstead, is standing as a candidate in a local election today. Here, she draws on her own experience of campaiging to offer some nuggets of advice for businesses who are trying to win over customers.
As the election campaign rolled into its final days and hours, the political parties geared up to speak to many of their voters for the last time before they voted, whether through a speech, direct mail, on their Twitter feed or website, on the doorsteps or in a party broadcast on TV. The last week is crucial, because however early the campaigners started, it is often the last few words people hear that will stick in their minds. Many of the postal votes have already been cast by this stage, but nerve-wrackingly, 90 per cent of the electorate is still to make its judgement.
But for the local campaign volunteers on the ground, many of whom started out their campaign many months ago, sticking leaflets through doors on drizzly winter nights, talking to voters on the doorsteps and responding to email queries, how do they organise themselves in the final days to make it really count?
As a local council candidate myself, I had established the people who were most likely to vote for us, and those who were leaning our way or yet to decide, as well as hard supporters for the other parties. In business-speak, I did my market research. I had also distributed several batches of information about what my policies are for the local area, and what my party has done so far to help local people. With just days left to win, my team and I needed to prioritise where that time should be spent to get the maximum return for our tireless efforts, or much of that groundwork could well be wasted.
Over the bank holiday weekend we distributed several different types of letters, targeted carefully at different groups. One was a tabloid to be distributed to all the houses in the constituency, while a separate letter was aimed specifically at people who said they would vote for the other main party in the constituency, as a last attempt to sway them towards us. Finally, there were personal letters addressed (handwritten) to all our non-postal voters, a friendly reminder of what we have done and what we plan to do if they vote us in.
Lastly, I fitted in a bit of last-minute face-to-face and phone canvassing, reminding voters that we were there and gathering data for polling day. My last words to them were often something direct and personal, along the lines of “A vote for us in this constituency really does count” or “Thank you for your support, it’s much appreciated”. My personal view is that however often I have knocked on their door or posted a leaflet through, and however firm they think their convictions are, people forget all too easily and those last few words can really mean a lot.
For those who sat through the leaders’ debates, your concentration is likely to have wandered at some point during the programme, but most people will have tuned in for each of the leaders’ short speeches at the end. No doubt it was the way they presented their final argument that will stick in your memory, at least until today, and the manner in which they said it might make you think twice.
But what can you learn from this as a business marketer? Obviously, as a small firm you don’t just have a week to target the right customers and sell to them, but perhaps you should try viewing every week of your marketing campaign with the same urgency as the politicians view this final week of the election campaign. Whether it is a call to action at the end of an email or a summary of what your product can offer them, make sure your last few words stick in your customers’ minds. You never know, it might help you to grasp those last few crucial sales that put you ahead of your competition.
Companies are generally very good at collecting customer data. They have processes and systems in place to record every touch point a customer has with them. Whether it be in-store, online, through an email or direct mail campaign or via telesales and telemarketing, behaviour is tracked from various sources and saved into various systems.
However, all too often this data is not integrated, it is stored in different locations or departments (web databases/offline databases/telesales databases etc) and is never consolidated into one central location. As a result companies fail to create an individual customer view and ultimately miss seeing the value of their data.
This is because segmented customer data can’t be analysed for trends or buying habits and opportunities to cross sell or up sell are missed. Most importantly, you cannot build a relationship with your customer without knowing everything about them.
By using an intelligent data management solution that will automatically pull customer data from your various sources into one central database, you can start to build an individual view of each customer, learn everything about them and begin to build valuable, meaningful relationships.
When you can see, on one simple interface who your customer is, their browsing and buying history, what messages they respond to, how they respond, at what time, what they like and don’t like you can communicate with them in a relevant and targeted way, learn about them and understand how they interact with you. By doing this you begin to add real value to your data.
The next step needs to be taken in data capture and individual customer views need to be created to ensure trends and behaviours aren’t missed or ignored and businesses can begin to learn about every aspect of their customer.
The beginning of the story for the organisations with the big money budgets is that they take ideas from the innovation teams and then want to test them out. They either use in-company market research teams or more probably they set up a project brief with external market research agencies.
The researchers look at the product or service and put together a solid market research brief for their client that could include surveys, focus groups, interviews or questionnaires (online and offline). Sometimes, new methodologies such as ethnography are used. This is where you spend extended time with consumers – sometimes staying with them and sharing their lives – a fascinating, if not a rather strange qualitative experience – especially when you are looking through people’s bathroom cupboards!
Research with a large budget is very powerful – research can be done globally using thousands and thousands of people for thousands and thousands of pounds. Once the results are in – the agency can analyse the data and information and comments in depth. Once the agency has completed the analysis they put together a huge de-brief document and present this to the client – this can sometimes take a couple of days! If the results are promising, a product could be born. But then the hard work starts – the full marketing, finance and project management process starts over what could be a year or more up until the launch of the product. You then have to look at the whole marketing mix – watch the competition and analyse their offering, gaps in their offering and of primary importance, look at the return on investment potential.
Article originally appeared at Real Eyes Marketing Blog